Creating Zipped Archives and Burning Data CD's in Windows XP

In this example, the following software is being used: JAWS 8.0, Windows XP Pro with service pack II. Also included are a few keystrokes for Window-Eyes.


I. Making a zip file in Windows XP
Why should someone want to create zip archives in Windows XP?
1. This allows you to compress files by making them smaller.
2. This allows you to take full file information with a file archive. This means if you have a folder with 25 files, it can be sent maintaining complete file makeup (structure.)

DIRECTIONS:
1. Move to the desktop by pressing "Windows key" plus the letter "m".
2. Locate "my computer" and press enter. You can do this by pressing the letter "m" or arrowing to it.
3. Arrow to a drive where a folder is located you wish to create zipped files in and press enter.
4. Arrow to a folder where files you wish zipped are located and press enter.
5. Highlight the files you wish to include in your zipped file. This procedure is achieved by:
   A. Move to the first file to highlight.
   B. Hold down the left "control key" and press the "spacebar" twice.
   C. Continue holding down this "control key" and press the "spacebar" once on each additional file you want included.
6. Check what is highlighted from the keyboard by:
JAWS –– "insert" key plus numpad 3
Window-Eyes –– control key plus shift plus the letter "m"
7. Press "alt key" plus letter "F" to enter the file menu.
8. Press "N" for "send to."
9. Arrow down to "compressed zipped folder" and press enter. This is frequently the first option. The name of the last file you highlighted will be automatically used for labeling this compressed archive. You will then go in and change this to a name reflecting the archive’s contents better.
10. Press the "F5" key to refresh the file list.
11. Arrow down and you will find a file with a zip extension. This means it is a compressed zipped archive.
12. When the file is highlighted, press the "F2" key to open a rename-edit box.
13. Backspace out the old name and type in a new one with a ".zip" extension. You must remember to include the ".zip" extension or the archive cannot be opened.
14. Press "enter" to complete the renaming process.

II. Adding Files to the Created Zip Archive:
1. Move to the folder where files you wish to add are located.
2. Highlight the files by holding down the "control" key. Then arrow down and press "spacebar" on each file to be highlighted.

3. Press "control" plus "C" to copy the files to the clipboard.
4. Locate the zipped archive you created using the above directions and press enter on it.
5. Press "control" plus "V" and the files will automatically be added to the zip archive.
This may not work if you have other zip archive programs on your computer and the other program is the default archiver.

III. Opening a Zip Archive Created In Windows XP
1. Locate a zipped file archive you created following the directions above.
2. Press the application key found between the right "start" key and the "control" key. This is the same as pressing a right mouse button.
3. Arrow to extract and press enter.
4. Press "alt" plus "N" for next or tab and press enter on "next".
5. Tab to browse and press the "spacebar".
6. Arrow down to the folder where you wish the extracted files placed and press the right arrow to expand it.
7. Tab to "okay" and press enter.
8. Press "alt" plus "N" for "next" or tab to "next" and press "enter."
9. You should see or hear the prompt "files have been successfully extracted" to the location you chose.
10. If you tab across, you should find a "finished" button and "show extracted files" checkbox.
When the "show extracted files" box is checked, you will place your file in the list of files by once pressing "enter" or "finished".
10. Tab to "finished" and press enter.
11. The files are placed into a folder called the archive’s name. For example, if you named the zip archive "my zipped files" this is the folder created by XP where your files are placed.

IV. Zipping Or Archiving a Complete Folder
Why would one wish to create a zipped folder this way? You can copy/paste files from several locations into one folder and create one archive.
DIRECTIONS:
1. Move to the "A" drive where you can create a new folder and press enter to open it.
2. Create a folder where your archived files will be placed by:
A. Press "alt" plus "F" for entering the "File Menu."
   B. Press enter on "new" or the letter "W" to enter the "new" options.
   C. Press the letter "F" for "folder".
   D. Type in a folder name followed by pressing enter.
3. Press "enter" on the new folder to open it.
4. Move to the desktop by pressing the windows key plus the letter "M".
5. Locate the folder where files are you wish to compress and open it by pressing enter.
6. Highlight the files to be included in your archive by:
   A. Move to the first file to highlight.
   B. Hold down the left "control" key and press "spacebar" twice.
   C. Continue holding down the control key while arrowing down through your list of files. Press the "spacebar" on each one you wish to include in your archive.
7. When finished highlighting files, press "control" plus "C" for copying to the clipboard.
8. Press "alt" "tab" until reaching the empty folder just created.
9. Press "control" plus the letter "V" for pasting the selected files in this folder.
10. Backspace once and press the first letter of your new folder until highlighting it.
11. Press "alt" plus "F" followed by the letter "N" for entering the "send to" sub-menu.
12. Press enter on "compressed zipped folder."
13. You will see/hear a message stating your folder's name followed by, "compressing .... dialog."
14. Once the archive is finished, you are placed back in to the listview of folders available.
15. Press the "F5" to refresh the listview/screen.
16. Press the first letter of your recently-created folder. You will find one with a .zip extension.
In order to unzip this folder, follow the directions under Roman Numeral III.

V. Burning a Data CD in Windows XP:
1. Purchase some recordable CD's (CDR’s) or writable CD's (CDRW's) from your local Wal-Mart, etc. A CD-RW allows for erasing and reusing the same CD. A CD-R cannot be erased once created.

DIRECTIONS:
1. Put a DC-R or CD-RW in your CD-burner.
2. Window XP usually will ask what action should be taken. In most cases a few common choices include: play, "select media to copy to CD", open writable folder using Windows Explorer and "take no action."
3. Arrow down to "take no action."
4. Tab to "okay" and press enter.
5. Move to the desktop by pressing "Windows key" plus the letter "m."
6. Locate "my computer" and press enter. You can do this by pressing the letter "M" or arrowing to it.
7. Locate the drive containing a folder of files to burn and press enter.
8. Highlight the files you wish burned to the CD by:
   A. Move to the first file to highlight.
   B. Hold down the left control key and press "spacebar" twice.
   C. Continue holding down the control key while arrowing down through your list of files. Press the spacebar once on each one you wish to include in your archive.
   D. Copy these files to the clipboard by pressing "control" plus the letter "C".
9. Press the "Windows Key" plus the letter "M" for reaching the “desktop” followed by "enter" to open it.
10. Locate the drive where your blank compact disc is located and press enter.
11. Press "control" plus the letter "V" for pasting the files to the compact disc.
12. Press "alt" plus the letter "F".
13. Press the letter "T" to open "CD writing wizard."
14. You are placed on a date. Tab once over "close the window after the files have been written, check box checked."
15. Tab again to "next."
16. Tab again and you reach cancel.
17. Tab again and you are in an edit-box for naming your CD. Window XP gives a default name. If a different name could be typed over the existing one. However, if you don't really care about the name, tab to next and press enter.
18. When the burning process is finished, the drive will open. Take your CD out and close the drive drawer by pressing the eject/close button.
19. If you have pasted in a group of audio files, the choice of creating an audio or data CD will be offered. Arrow to your choice and press enter. The wizard will then continue as explained above.

VI. Erasing a CD-RW
1. Press "Windows Key" plus the letter "M" for reaching the "desktop."
2. Press the letter "M" until locating "my computer" followed by "enter" to open it.
3. Locate your CD burner and press enter to open it.
4. Press "alt" plus the letter "F".
5. Arrow down to "erase this CD-RW" and press enter.
6. You will see/hear, "close the wizard when erase completes checkbox checked."
7. Tab to "next" and press enter. You could also press "alt" plus the letter "N" to activate next.
8. When finished, you should see/hear, "folder view listview zero items."

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