ACCESSING PDF FILES

I. Installing Adobe Reader version 705
You can find Adobe Reader from many sites on the internet using Google. Once you have located and downloaded Adobe Reader, you should follow the steps below to install it.

You are provided Adobe Reader 7.05 on the Window-eyes Screen Reader Disc under the Adobe Directory. The file is “AdbeRdr705_enu_full” and can be installed from the disc.

Here are the directions for installation using the version from the Window-eyes disc. These should probably apply to a copy obtained from the Internet except for instructions directly involving locating the Executable file on the Window-eyes Disc.

1. Put the Window-eyes program disc in your cd-rom drive and hold down the left shift for about 30 seconds to prevent auto load.
2. Press windows key plus the letter e.
3. Arrow down to your CD-ROM. It should say something like “Windoow-Eyes” and your version of the program.
4. Expand the directory by arrowing to the right.
5. Press the letter "A" until locating the Adobe Directory.
6. Expand this directory by arrowing to the right.
7. Press the letter "A" and you land on the only file in this directory (“AdbeRdr705_enu_full”.)
8. Press enter to start the installation.
9. Wait for a few minutes and you are presented with a next button.. Press the spacebar.
10. A welcome screen for installation appears with a next button. Press the spacebar on this option..
11. Tab to next and press the spacebar. You are being requested to choose a directory. Just take the default.
12. Press the spacebar on the install button that now appears.
13. Press the spacebar on the finish option that appears when installation is complete.
14. You should no w have an Adobe Reader Icon on the desktop.

II Opening Adobe Reader for the First Time:
1. Press windows key plus the letter m "M"o maximize the desktop.
2. Press the letter "A" to high light the Adobe Reader Icon.
3. Press enter to open Adobe Reader.
4. Tab to “accept” found just after the language selection button and press the spacebar.
5. A set of three radio buttons for setting accessibility appears. The default is “set all accessibility options.” The other two choices are: “set options for screen readers” and set options for screen magnifiers.”
Choosing the first one sets all options for accessibility and is the default..
6. Tab once to “use recommended settings and skip setup.”
You could press the spacebar here and not go through anymore prompting. However, I am going to continue to next and press the spacebar to show all steps involved during installation.
So if you tabbed to next and press the spacebar, continue to number seven.
7. “Use high contrast color for document text.” This is currently unchecked by default.
8. Tab once to the “disable text smoothing” check box.. This is checked by default
9. Tab once and you find an edit box of 19 choices. The default is "default display zoom, fit page, 16 of 19."
10. Tab to “always use the keyboard cursor” check box. This is checked on by default.
11. Tab to next and press the spacebar.
12. You are now presented with options for reading order in a pdf file. There are three radio buttons with “infer reading order from document” as default. The other two radio buttons are: “left to right, top to bottom” and “use reading order in raw print stream view.”
This last option is used when pdf files are tagged and Adobe can override the tags. This is not used very much.
13. Tab to the check box of “over riding order in tagged documents.” This is unchecked by default.
14. The next check box is “confirm first before adding tags to documents.” This is checked by default.
15. Tab to next and press the spacebar.
16. You are now presented with three radio buttons with “deliver all pages only for small documents” being the default. The other two radio buttons are below.
“Deliver the entire document at once.” This can be a time consuming process if the file is large.
“Deliver currently visible pages.”

Most set their selection on “deliver the entire document.”

17. When tabbing again an edit box for number of pages that would be considered a small document is available.

Many have theirs set to 100.

18. Tab to next and press the spacebar.
19. You are provided with a check box to“ disable document autosave.” It is checked by default.
20. Tab and another check box that says “reopen documents to the last viewed page.” This is checked on by default.
21. The next check box is for displaying a pdf file in web view. It is unchecked by default.
22. Tab once more to “Done” and press the spacebar.
23. A windows installer will come up and ask you to wait while Windows configures Adobe Reader.
24. You will be asked if you wish to disable automatic downloads of critical updates for Adobe.” This is a checkbox and is up to the user. The downloads are done when your internet connection is not being used.
25. No matter what selection you make here, some updates maybe provided. Select, no. Tab to “add” and press the spacebar to take whatever updates provided for this installation.
26. Now tab to “update” and press the spacebar. You will be told that Adobe Reader will now download the updates selected. The time it takes to download the updates varies and depends on your connection speed. You are also told that Adobe Reader can be continued to be used during updating.
27. Tab to okay and press the spacebar. You will be asked if you wish to update to the most current version of Adobe Reader. In some cases it may be Adobe Reader 8.1. Choose "no" and the update process to 8.0 continued in the background. You are then placed into the Adobe Reader Program window.

In order to check on progress when in Window-Eyes, press control-insert-b.

28. When the download is complete an “install” button appears. Press the spacebar on it.
This will take a few minutes.
The installation may finish with no verbal indication. However, Adobe Reader does work when opening it. It is a good idea to restart your computer after any installation. This allows Windows
to make any necessary changes to the system.


III. Opening a pdf file and Saving It As A Text Document:
1. Press windows key plus the letter "M" to maximize the desktop.
2. Press the letter "A" to highlight Adobe Reader.
3. Press control plus "O".
4. Type in the drive letter where your pdf file is located followed by a colon such as in C: and then press enter.
5. Press shift plus tab once.
6. Navigate to the pdf file in the usual procedure and then press enter.
Processing the file for viewing may take a minute.

Your file will probably come up with links to each section. You can save this as a text document and take away the links by completing steps
7. Press alt plus "F" to open the file menu.
8. Arrow down to “save as text” and press enter. You could just press alt plus "F" followed by the letter "V".
9. Press alt plus "I" and access the "save in" window. Navigate to the desired location you want the file placed and press enter.
It is now saved as a text document.
10. You can now use the usual keys for navigating the document.


IV Reading Protected PDF Files and Restoring the Microsoft Document Image Writer Printer Driver:
This next section provides three solutions for restoring the Microsoft Document Image Writer Printer Driver. This is important for someone wanting to read a protected pdf file as explained by GW-MICRO. A protected pdf file doesn’t mean you would be doing something illegal. It is just to enable reading by a screen reader. This will be explained further later.


Breaking Any Reading-Protected PDF Files:
Solution One for Restoring the Image Writer Printer Driver:
Type the following into a command prompt window: (unsure if you have to be admin or not)
cscript c:\windows\system32\prnmngr.vbs -a -p "Microsoft Office
Document Image Writer" -m "Microsoft Office Document Image Writer
Driver" -r "Microsoft Document Imaging Writer Port:"


Solution Two for Restoring the Microsoft Document Image Writer Printer Driver:
1. Close all running applications. If you have any Office application running, the driver will not be installed properly.
2. Go to the "Control Panel" and "Add or Remove Programs".
3. Click on "Microsoft Office 2003" and then click on "Change".
4. Check "Add or Remove Features" and click "Next".
5. On the bottom of the page check "Choose advanced customization of applications." and click "Next".
6. Under Microsoft Office click on the + sign in front of "Office Tools".
7. Locate "Microsoft Office Document Imaging", click the icon and select "Not Available".
8. Click on "Update". This will uninstall the MODI driver.
9. Repeat steps 1 to 6 to go back to the same location you were before.
10. Locate the object "Microsoft Office Document Imaging", click the icon and select "Run from My Computer".
11. Click on "Update".

Solution Three for Restoring the Microsoft Image Writer Printer Driver:
1. Go to Control panel - Printer and fax
2. Add Printer - select local printer attached (Unselect detect Plug n Play)
3. In the port option select Microsoft Document Image Printer Writer Port
4. Select and install a generic manufacturer and use text only printer.
5. Right-click on the generic text/only printer driver and select "properties".
6. Click on ports and select "soft Office Document Imaging Driver Port".
7. Click on the advanced tab and change the driver to Microsoft Office Document Image Writer.
8. Click on apply and OK.

Now on with the instructions from GW-MICRO for reading Protected PDF Files.
You can find this document and more at the link below.
http://www.gwmicro.com/blog/

“Protected PDFs - A Rant and Solution
GW Micro does not condone the act of hacking or circumventing security restrictions explicitly applied to protect content in Adobe PDF files. If an author set a password on a PDF document, they probably did so for a reason, and we're not in the business of defrauding those trying to
safeguard their livelihood.

PDF protection isn't as clear as on or off.
Using Adobe Acrobat, when an author makes the conscious decision to protect a PDF document, they can choose to add a password, restrict editing and printing, restrict copying images, text, and other content, and (hold on to your seats) restrict text access for screen readers. Yes, you heard that last one correctly. Adobe provides authors with the ability (pun intended -- you'll know why in a second) to explicitly deny access to assistive technology. This aberration is clearly marked with a check box labeled, "Enable text access for screen reader devices for the visually impaired." Applaud Adobe for taking the lead in creating accessible electronic documentation
by providing access to PDF documents, but it is impossible to understand the inclusion of an option that gives someone the ability to decide whether or not accessibility should exist. That check box should have never been created, and it needs to be removed. Accessibility is something that should not be decided by a flick of a mouse button from the hand of a sighted person who doesn't have the first clue as to why a blind person needs access to a PDF in the first place. Accessibility should not be optional, and that scenario is precisely the reason why objections to providing a solution to access restricted information, assuming that you legally own the PDFs that you need access to.

We are not looking to break the security model of PDF files. We’re not talking about removing
passwords, or enabling the ability to modify the text of a PDF. We don’t want you to be able to print when you want to print, copy when you want to copy, or anything along those lines. Protected PDFs are a decent way to protect content, just like password protected Word documents, password protected ZIP files, secure web pages, emails, and so on. We are highly sensitive to the need for security, and even implement our own security models wherever we can. We are instead simply providing a solution that provides access to text that has been unduly restricted, most likely due to the ignorance of the individual who enabled the restrictive security methods. And, once the process is all said and done, it’s really no different than printing a PDF,
scanning the result, and OCR’ing into your favorite word processor. In fact, if the printing security restriction has been enabled, this trick won’t work anyway.

Although there are various means to access protected PDF text (many of them quite actionable if you don't legally own the PDF in question), I'm going to discuss one that uses the Microsoft Office Document Imaging feature available with Microsoft Office 2003 and up. The basic gist
of the process involves printing a PDF to the Microsoft Office Document Image Writer, and then using the OCR features of the Microsoft Office Document Imaging application to provide the text to Microsoft Word.

First make sure you have Microsoft Office 2003 installed along with the Microsoft Office Document Imaging feature (which is installed by default, at least with the Professional Edition of Microsoft Office 2003). Next, make sure you have either Adobe Reader or Adobe Acrobat installed, which you would need anyway to read non-protected PDF files. Finally, you'll need the PDF file that you can't read through normal Adobe means.
Here’s the step by step:
1. Open the restricted PDF file.
2. Press CTRL-P to print.
3. Select the Microsoft Office Document Image Writer from the printer name combo box,
and press ENTER.
4. Enter a file name to print to. The extension should be .MDI (for Microsoft Document
Imaging Format). Once the document has printed, close the PDF file.
5. Open the Microsoft Office Document Imaging utility (usually located in the Start
Menu, under Programs, Microsoft Office, Microsoft Office Tools).
6. Press CTRL-O to bring up the Open dialog.
7. Type in the path and file name of the MDI you saved in step 5, and press ENTER.
8. Press ALT-T for Tools.
9. Arrow down to Send Text to Word, and press ENTER.
10. Press ENTER to begin the conversion with the default options. If you’re presented
with a dialog stating, “You must re-run OCR before performing this operation,” simply
confirm by selecting the OK button.
The conversion process will begin. You can use the Window-Eyes progress hot key (CTRL-INS-B by default) to interrogate the progress.
11. Once the conversion is complete, Microsoft Word will be open (for me, it opened in
the background) with the text of the PDF file available for your perusal. Once you
locate the Microsoft Word window, you can close the Microsoft Office Document Imaging
utility. There are a few things to note about this process.

The results of an OCR are only as good as the OCR engine. OCR is never a complete replacement for the original text. In other words, don’t expect perfect text accuracy. This process does not remove password protection. If you have a password protected PDF, you will still need to know the password to perform this task. If a PDF author has restricted copying text, this method will enable the OCR’d text to be copied. Acrobat itself warns about this when you enable the copying restriction: “All Adobe products enforce the restrictions set by the Permissions Password. However, not all third-party products fully support and respect these settings. Recipients using such third-party products might be able to bypass some of the restrictions
you have set.”

If the printing security restriction has been enabled, you cannot print the PDF, meaning you can’t use this method to do what you want. Although I’ve been discussing this method for use with restricted PDFs, it will also work fairly well with PDFs that contain nothing but images. If you don’t have access to another utility that boasts PDF OCR capabilities, this may be a good solution for you.

For example, I took a screen shot of a web page, and created a PDF out of it; the PDF contained nothing but an image of what was on my screen. I ran it through this process, and for the most part, the text on the web page was readable. PDF files, in general, are very accessible despite their enigmatic stigma. Adobe even provides their own methods of tweaking accessibility settings (i.e. changing reading order, overriding tagged order, etc.). There’s even an Accessibility Quick Check in the Acrobat Reader (even more detailed Accessibility tools in the full Adobe
Acrobat) for examining documents, and reporting problems to the PDF author. Now you have an additional resource when you encounter a not-so-friendly PDF file that doesn’t live up to good accessibility standards.”


V. Using PDF Magic from Premier Technology:
Contact information for this product is below.

Premier Assistive Technology
Executive Offices
1309 N. William St.
Joliet, IL 60435
Phone: 815-927-7390
Fax: 815-722-8802
General Inquiries:
info@readingmadeeasy.com
Technical Support:
Tech@readingmadeeasy.com
Sales:
Sales@readingmadeeasy.com


Below is some more specific information regarding the newest version of PDF Macit.


Premier Assistive Technology announces the release of PDF Magic 4.0 Vista and XP compatible!
PDF Magic – turning inaccessible PDF files and converting them to accessible formats. PDF Magic now supports the batch processing of PDF Files to accessible formats. In the past versions PDF Magic could convert a PDF file from an inaccessible PDF file to one of 11 different formats including Microsoft Word, Rich Text Format, HTML, ASCII text files and CVS. This was good but it required the user to process one file at a time. With version 4.0 users can select up to 2000 PDF Files in a single batch process.
PDF4.JPG

Once the files have been queued up PDF Magic will process each file, completely automating
the conversion process. “You have to be careful what you ask for!” says Jerome from Forest Park Schools, “I had asked a publisher for a book in electronic format, and they sent it to me. Each page of the book was a separate inaccessible PDF file. PDF Magic was a relief. PDF Magic is simple to use. Just select the files you want to convert then select your output format and select the process button and go to lunch. It is just that simple. PDF Magic takes about 4 to 5 seconds a page to process.

PDF Magic Features:
1. Easy-to-Use Interface
2. Batch Processing of PDF Files
3. 11 output File types, including HTML, RTF, MS WORD, TXT
4. Support 135 Languages
5. Removes encryption automatically
6. Works with All Versions of PDF Files 3, 4, 5 and 6
7. Includes Color Graphics
8. Column and table formatting is retained during the conversion
9. Works with most forms
10. Web-oriented
Price:
PDF Magic 4.0 is $59.95. Plus shipping and handling


Installing PDF Magic:
1. Put the disc into your CD-ROM and close the drawer.
2. A welcome screen appears with the usual introduction material. Tab to next and press the spacebar.
3. Tab to next and press the spacebar to except the default directory for installation.
4. Press the spacebar on the next button that appears. This is for choosing a program group where the PDS Magic Icon will appear.
5. Press the spacebar on the next button that appears and the installation will start.
6. A finish button will appear when the installation is complete. Press the spacebar on this option.
The installation window will close.


Now here are specific instructions regarding how to convert a pdf file.
When you first open PDF Magic, you are presented with a window containing several options across the screen. These are listed below. However, remember you must tab from one to the next.

“Select pdf file”
“Output file type” (By default this is rtf.)
“Language American English one of 1114"
“read only, output file”
“Select output files”
“include graphics” check box checked
“show progress bar” check box checked
“open resulting file when done” check box checked
Now lets open a pdf file.

1. Tab to “select pdf file” and press the spacebar.
2. Press alt plus I to access the look-in box.
3. Navigate to the pdf file and press enter.
4. Press control plus the letter s to “start the process.”
5. When the file is completely converted, it will be opened in Microsoft Word.
6. You can save the file by pressing F-12.
7. The filename will remain the same as the original one.
8. The file will be saved in the same directory where as the original one.
9. Tab to save or press alt plus the letter s and the file is saved.

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